Town Board Meeting May 13, 2010

Chairperson Ray Knapp convened the Regular Town Board meeting on Thursday May 13, 2010, at 7:40 pm. following the Board of Review. Jan Cuccia, Gloria WahrenBrock, and Brian Schwab were present. Jason Kjos arrived later.

The following people signed the attendance sheet: Lil & Wally Riedel, Mel Hermansen, Tanner Turnquist, Charlie Macdonell and Gary Parent. Others were present who did not sign in.

R. Knapp invited those present to join in the Pledge of Allegiance to the Flag.

APPROVE MINUTES - Minutes of the April 8, 2010 Town Board meeting had been distributed to the board. J. Cuccia moved to approve the minutes of Town Board meeting of April 8, 2010, seconded by B. Schwab. Motion passed, all in favor.

CITIZEN INPUT – None.

PARK BOARD REPORT – The April Park Board report, minutes of the April Park Board meeting and of the May site visit were distributed to the board. Charlie Macdonell acknowledged the services of Brian Schwab on the Park Board. Town Board Supervisor Jason Kjos will be replacing B. Schwab on the Park Board. C. Macdonell stated that all of the park facilities are in operation. The board is working with the Hudson Boosters to add additional bleachers at the north ball field. The Park Board recently found out that the park funds the town received from the county can be used to pay for extended shoulders along North Glover Road. The Park Board is also requesting that 3 budgetary line items for maintenance be combined to cover the cost of the realignment work to be done at the boat launch. It was not an individual line item in the 2010 budget. The Town Board agreed to the request. C. Macdonell also stated there has been a complaint from a resident concerning dogs running at large on his property next to the trails at Glover Park. The Park Board believes current town ordinances address off leash dogs and would like to see the matter referred to the Town Constables.

PLAN COMMISSION REPORT – Minutes of the Plan Commission meeting were distributed to the board. The Plan Commission heard two applications in May. One was a riverway review for Mark Warnken and the other was a riverway concept for Douglas & Ann McMillan.

CONSTABLE & SHERIFF REPORTS – Copies of the Constable report, the Sheriff’s report and the Animal Control report were distributed to and reviewed by the board. Constable Mel Hermansen stated that Glover Park has been busy, but the boat launch and Pembles Access are still fairly quiet. He asked Town Board if they wanted the constables to deal with the dog complaint issues at Glover Park. Board consensus was yes. The constables will discuss it at the next constable/park ranger meeting.

R. Knapp will ask the county sheriff’s department to set up traffic control measures on North Glover Road and in Troy Burne now, and on Old Hwy 35 when the overpass is complete. He will also ask them to patrol through Troy Burne during the night.

DISCUSS COSTS RELATED TO RECONFIGURING RECYCLE CENTER – Gary Parent distributed copies of the proposed set-up for the recycling center. The plan calls for the removal of the current gate, the white building, the overhang on the old shop and part of the existing fence. The new plan will have two driveways, one on each side of the compactor and a new shelter on the north side of the compactor. The employees would be able to see most of the facilities from the shelter. The cost will be between $15,000 to $20,000, not including the road crew labor costs. G. Parent figures they will put in between 150 to 200 hours on the project. Recycling employee, Wally Riedel feels that the new lay-out will work pretty well. By making these changes to the center, Townsvalley Road can be lowered by a foot, allowing for an increase in the speed limit from 35mph to 45mph. The Town Board felt the changes were an improvement to the facility. The increased road construction costs would be minimal. ($5,000 to $6,000) R. Jones stated that he believes current estimates for the road could be up to 30% lower than the $480,000 originally estimated for this project, because of the good base and alignment. R. Knapp moved that the Town Board support the general plan of reducing the height of the hill to improve the road safety and in conjunction with that, the project to reconfigure the recycling center, seconded by J. Cuccia. Motion passed, all in favor.

TURNQUIST DRIVEWAY FINANCIAL GUARANTEE – Tanner Turnquist summarized that when he subdivided his property last fall, the agreement he signed required a financial guarantee for driveway construction prior to the issuance of a building permit. To fulfill that requirement, he is proposing to give the town $6,175 to hold until the blacktopping of his driveway is completed this fall. He provided the Town Board with two estimates for paving his driveway which are $6,175 and $7,225. R. Knapp moved that the Town Board accept a check from Tanner Turnquist in the amount of $6,175 for the future pavement of the shared driveway that will access 574, 576 and 578 Boundary Road to be held by the town until the blacktopping is completed to our expectations. This will be done between now and November 1, 2010 and that Town Board, by this action authorizes the town building inspector to issue a building permit to Tanner Turnquist for 578 Boundary Road, seconded by G. WahrenBrock. Friendly amendment to the motion to change date from “November 1 to October 15” because of ground frost conditions. Amended motion passed, all in favor. The town expectations are that once the paving is complete, a representative of the town will inspect the driveway and then the town will refund the money to T. Turnquist after he provides a paid invoice from the paving company.

DISCUSS ACTION ITEMS FROM ANNUAL ROAD TOUR – During the road tour, the Town Board found that the playground equipment at the Nyberg property on Old CTH M appears to be in the town right of way. Because the Nybergs originally brought a safety issue to the towns attention regarding the speed limit of the road and the playground, the town board wants the equipment moved for safety reasons if the equipment is in the town right-of-way. Board consensus is to have the town engineer determine if the equipment is in the right-of-way and to give the Town Board Chair the authority to work with the Nybergs and the town attorney, if necessary, to resolve the issue.

J. Cuccia stated that during the road tour, she didn’t think that Plainview Drive needed an overlay this year. The rest of the board concurred and consensus is to delay the overlay.

Jason Kjos arrived.

DISCUSS & CONSIDER CEDAR CORP., COMPREHENSIVE PLAN INVOICE – Rob Jones, Cedar Corp., distributed copies of the detailed Comprehensive Plan timeline of the work completed by Cedar Corp. The project started in March of 2007 and was completed in May of 2009. Cedar realized they should have come forward and communicated with the town that the project had increased in scope, from what was originally contracted, in early 2008. However, they didn’t approach the town until the fall of 2008. They have estimated that they have $30,000 into the project and are requesting that the town pay them half of that, or $15,000. The town has already paid the original contracted amount of $3,837.14, so would owe an additional $11,162.86. After a lengthy discussion the board felt that Cedar Corp. was responsible for keeping the town informed of the increases in the project and shouldn’t have waited so long to come forward. R. Knapp moved that the Town Board authorize the payment of $11,162.86 to Cedar Corp. for their prior work on the Comprehensive Plan. One half of the amount will be reimbursed in June 2010 and the remaining in January 2011, seconded by J. Cuccia. Motion passed, all in favor.

UTILITY PERMITS: The following permits were submitted by Cedar Corp.:

U10-001 St. Croix Gas Underground gas Townsvalley Rd $ 50.00

U10-002 St. Croix Gas Underground gas N. Glover Rd $ 50.00

U10-003 St. Croix Gas Underground gas main Chapman Dr $200.00

U10-004 St. Croix Gas Underground gas N. Cove Rd $ 50.00

U10-005 Xcel Energy Underground electrical Bauer Rd $ 50.00

U10-006 St. Croix Gas Underground gas main Delander $200.00

G. WahrenBrock moved to approve utility permits from U10-001 through U10-006, seconded by B. Schwab. Motion passed, all in favor.

BUILDING PERMITS: The following permits were submitted by the building inspector and reviewed by the Town Board.

PERMIT #	APPLICANT	ADDRESS	PROJECT
10-109	YMCA Camp St. Croix	532 CTH F	Alteration
10-110	Fox Enterprise	836 CTH MM	Electric
10-111	Shirley O’Malley	355 Deer Valley Dr	Addition/ Alteration
10-112	Timothy Hyde	90 W Woodridge Dr	Addition
10-113	James Ellis	307 Lindsay Rd	Pool
10-114	Brent Johnson	417 Coulee Trl	Alteration
10-115	Al Hanson	301 Coulee Trl	Storage Shed
10-117	Mike Peterson	214 Glenmont Rd	Porch
10-118	Brent Lother	441 Windy Hill Rd	Addition
10-119	Mike Mayen	784 Coulee Trl	Porch
10-120	Garold Sumner	130 Paulson Rd	Alteration

DRIVEWAY PERMITS – The following permit was submitted by the building inspector and reviewed by the Town Board.

PERMIT #	APPLICANT	ADDRESS
10-102	Mark Sylla	Chinnock Ln

BROAD OF REVIEW TRAINING PLAN – The cd and handouts for the Wisline Board of Review training is available. Board members will do the training on their own and provide the affidavit to S. Provos when they have completed the training.

BOARD OF REVIEW – ALTERNATE MEMBERS – R. Knapp recommended Art Feyereisen and Jack Loblien as alternate Board of Review members.

J. Kjos moved to approve the following resolution:

Resolution 10-03

Board of Review Alternate Members

BE IT RESOLVED,

That the alternate members of the 2010 Board of Review shall be:

Art Feyereisen and Jack Loblien

That both non-Town officer members and alternate members of the 2010 Board of Review shall

Be entitled to a per diem payment of $45.00 for each meeting or continued meeting of the 2010

Board of Review actually attended.

Seconded by J. Cuccia. Motion passed, all in favor.

CLERK/TREASURER PERFORMANCE REVIEW – R. Knapp and B. Schwab met earlier with S. Provos to discuss her performance. The board concurred that S. Provos continues to do an excellent job in representing the town. Her future short term goals are to calculate a timeline for when town impact fees need to be spent and to develop an investment policy. Long-term, she will finish up the town’s web site. She will contact the board members to see what “finishing-up” the web site means to them. B. Schwab and R. Knapp are recommending a 2% raise, which is similar to what the town road crew received in January. She is currently paid $3,094/month. R. Knapp moved that the Town Board increase the salary of the appointed clerk/treasurer from $3,094/month to a salary of $3,156/month retroactive to April 1, 2010, seconded by B. Schwab. Motion passed, all in favor.

DEPUTY CLERK/TREASURER REVIEW – S. Provos explained that deputy Shari Weide is currently paid $12/hr and her last increase was 2 years ago. A 2% raise would be $.25/hr. B. Schwab moved to bump the deputy clerk/treasurer to $12.50/hr, which is a 4% increase, retroactive to April 1, 2010, seconded by G. WahrenBrock. Motion passed, all in favor.

DISCUSS & CONSIDER COPIER REPLACEMENT – The town has been informed that replacement parts/service will no longer be offered for the current copier in April 2011. S. Provos presented 2 proposals for a replacement. The proposals are from EO Johnson and General Equipment. The equipment and agreements are very similar. The increased cost for a newer copier, would be approximately $100 more per month on a 24 month lease agreement, until the lease is paid off. The board opted not to purchase a different copier at this time, but thanked S. Provos for doing this research. S. Provos is to bring proposals to the board for consideration in October.

CLERK/TREASURER REPORT – Copies of the cash reconciliation, impact fee summary, legal and engineering fee summary and budget summary were distributed to the board. S. Provos asked that recycling fees/haulers be added to the June Town Board agenda. B. Schwab said he could have information compiled by then. She also asked whether the ball park agreement is ready to be considered. C. Macdonell said it would be ready in either June or July. S. Provos will check with him before adding it to the agenda. As an FYI, S. Provos told the board, that owner/developer of the financial software the town uses has had health problems over the past year. If his health fails, the town may need to purchase new software.

BILLS: Checks numbered 022526 – 022592 and the Elan bill were presented in the amount of $50,829.86. G. WahrenBrock moved to approve checks 022528 – 022590 and including the Elan bill of $202.15 for total of $50,829.86, seconded by B. Schwab. Motion passed, all in favor.

CORRESPONDENCE –

Marge Pearce has requested all town officers call the governor’s office asking him to sign AB 260.

The Wisconsin Towns Association responded to a recent letter from R. Knapp regarding a request by town residents to have the Town Board create a new property classification for property along the riverway. This request would take a state law change and the Town Board will not act on this request at this time.

COMMITTEE REPORTS –

Residents in the Fox Trailer Court have asked B. Schwab to meet with them to discuss what the town is going to do about their concerns. He has been talking to different agencies at the state and county level and would be prepared to discuss his findings with the board next month.

B. Schwab moved to adjourn, seconded by G. WahrenBrock. Motion passed, all in favor.

The meeting adjourned at 10:15 p.m.

These minutes were taken at a meeting

of the Troy Town Board held on the

13th day of May 2010.

________________________

Sharon Provos, Clerk/Treasurer