Town of Troy

PARK BOARD MEETING

Tuesday October 28, 2008

7:00 pm, Troy Town Hall

 

Members Present:

Jill Berke, Charlie Macdonell, Jim Freund, Mark Daun, Greg Small, Brian Schwab

 

Members Absent:

 

 

Others Present:

Eric Starr

 

 

Call to Order 

Chair Berke called the meeting of the Town of Troy Park Board to order at 7:05 PM. 

 

Adoption of Agenda

Member Macdonell moved to adopt the agenda; member Freund seconded the motion.  Motion was unanimously carried.

 

Approval of Minutes

The minutes of the September 23, 2008 Park Board meeting were reviewed.  Member Freund moved to approve the minutes; member Macdonell seconded the motion.  Motion unanimously carried.

 

Review of Park Revenue/Expenditures through September 30, 2008; Approval of Invoices/Impact Fees

  • The park revenue and expenditures through September 30, 2008 were reviewed.  Income was $8,729.66, expenses were $16,988.86.  Expenses included $8,298.20 in capital expenditures.  Member Daun moved to approve the income and expenditures through September 30, 2008 as tabulated by the Town Clerk.  Member Macdonell seconded the motion.  Motion carried unanimously.

 

  • It was noted that impact fees for park improvements total $120,325.00 and County Park Funds total $92,683.47.

 

Constable/Park Ranger Report 

The Constable/Park Ranger Report was reviewed by the members.  Member Daun moved to accept the Constable/Park Ranger Report as submitted.  Member Schwab seconded the motion.  Motion carried unanimously.

 

 

Park Board Vacancy-Approval of New Park Board Member

The Park Board continues to seek nominations to the Park Board for the seat vacated by the departure of Jan Cuccia.  The Board reviewed the questionnaire submitted by Eric Starr indicating his interest in becoming a member of the Park Board.  Member Freund moved to recommend the appointment of Eric Starr for Park Board Member #1 at the next Town Board meeting.  Motion seconded by member Schwab.  Motion carried unanimously.

 

Discussion, North Glover Road Improvement Project

Reconstruction of North Glover Road between Omaha and Coulee Trail was planned for 2009.  The Plan Commission has recommended that North Glover Road reconstruction be moved from the 2009 construction season to the 2010 season so that additional funding can be sought to allow for the construction of bicycle lanes along North Glover Road.  The Town Board has not yet finalized the budget for 2009, but when the final budget has been approved, the Park Board should consider developing a strategy for obtaining additional funding, possibly through a grant process.

 

Park & Recreation Reports

Cove Boat Ramp

  1. Usage Report: 

The dock will be removed the week of October 28, pending Windmill Marina’s schedule.  Some minor damage/wear and tear on the dock will be repaired by Windmill before the dock is redeployed in spring 2009.

 

  1.  Status of estimates for restoring rip rap and concrete sections

Member Macdonell met with Rob Jones of Cedar Corp regarding this issue.  A preliminary estimate to conduct the repairs to the ramp and rip rap is roughly $5,000.  Cedar Corp will develop a more detailed estimate for these repairs over the winter, with the repairs to be completed sometime after the ice is out and the river returns to normal summer levels.

 

Glover Park

A.     Update report on Ball Field Project – Schwab

The infield work is underway at the new ball field, with the outfield work nearly complete.  Volunteers will be working on seeding and mulching the seeded areas over the Halloween weekend.  Soil and infield material costs appear to be well within the budget.  Construction for the backstop and baseline fencing is anticipated for the first week of November.

 

B.    Status of agreement for long term use with ball teams - Macdonell

Further development of the agreement is in process.  This is being handled by the Town’s legal counsel.

   

C.    Review of map and discussion to name “spur” off Bluff Trail – Small

The current trail names were presented, including naming the lower bluff trail segment as the “Woodland Flower Trail”.  The trail spur off the upper portion of the Bluff Trail should be included with the trail map, but will remain unnamed until such time as the trail is completed.

 

D.    Status of roof replacement and repair project - Schwab

The roof repairs to the restroom and the picnic pavilion have been completed.  The invoice for the work should be received in November.

 

E.     Update, buckthorn and prickly ash removal project, including possible Scout project – Jim Freund

No recent activity.  Several Scout troops are in the process of developing Eagle Scout projects, and some of these will likely include service projects within the park.  Members Freund and Small will continue to follow up on this.

 

F.     Preparation for winter season

Town crew is looking into having the restroom holding tank pumped.  Restrooms will close October 31, 2008 and reopen in spring 2009.  The volleyball net has been taken down and is in storage.

 

Pemble’s Access

  1. Plan to change sign to reflect new closing time – ˝ hour after sunset

The final town ordinance code revisions have not been approved, yet.  Once these have been approved, the sign can be changed.

 

2009 Budget Status

The current budget form has changed since the last Park Board meeting (September 2008).  The Town Board has left the operating budget unchanged, but the capital budget has been reduced by the Town Board to $50,000.  The final town budget for 2009 has not yet been completed by the Town Board.

 

Committee Reports

None.

 

Correspondence

None.

 

Announcements

There will be a public hearing regarding the Town budget for 2009 at 6:30 PM on November 13, 2008 at the Town Hall.

 

Adjournment

Member Schwab moved to adjourn the meeting, seconded by member Freund.  Motion unanimously carried.  The October 28, 2008 meeting of the Town of Troy Park Board was adjourned at 8:30 PM.

 

Next Meeting:  November 24, 2008, 7:00 PM at Troy Town Hall