TOWN OF
PARK BOARD MEETING
MINUTES
Tuesday July 30, 2009
7:00 pm, Town Hall, Town of
|
Members Present: |
Jill Berke, Charlie
Macdonell, Mark Daun, Greg Small, Brian Schwab |
|
Members Absent: |
Jim Freund (excused), Eric
Starr (excused) |
|
Others Present: |
Mel Hermansen, Constable, Suzanne
Van Mele, resident |
Call to Order
Chair Berke
called the meeting of the Town of
1.
Adoption of Agenda
Member Schwab moved to adopt the agenda; second by Macdonell. Motion was unanimously carried
2.
Approval of Minutes
The minutes of the June 30, 2009 Park Board meeting were
reviewed. Member Schwab moved to approve
the minutes; second by second by Macdonell.
Motion unanimously carried.
3.
Budget Review of Park Revenue/Expenditures for July; Approval of any
Invoices
The park revenue and expenditures, through July 2009, as
prepared by the Town Clerk and Member Macdonell, were reviewed. Income in July was $1,797.75, and income to
date was $5,719.05; expenses during July were $4,234.65, and expenses to date
were $14,638.19. Capital expenditures in
July were $2,183.60 and to date were $6,914.51.
Member Small moved to approve the income and expenditures through July
2009 as tabulated by the Town Clerk, second by Member Daun. Motion carried unanimously.
4. Report
of Park Impact Fees:
Impact fees available were $84,388.72
and County Park Funds were $94,065.16.
5. Review
Constable Report – Mel Hermansen 7:10 pm
¨ The Cove Boat Ramp is busy on most
days and is typically full all weekend.
¨ Glover has been quiet, especially on
warm days.
¨ Pembles has been busy on warm days
and on weekends. The more frequent
presence of Sherriff’s patrols appears to have reduced some of the alcohol
consumption and rowdiness. Someone has
been trying to lift the gate on the north side of the driveway off the
hooks. Constables have been working with
the Town Crew to make this more difficult.
Enforcement
Action Summary:
|
|
Pemble’s Access |
Cove Boat Ramp |
|
Totals |
|
Citations
Issued: |
2 |
2 |
0 |
4 |
|
Warnings
Issued: |
3 |
3 |
0 |
6 |
Park & Recreation Reports
Heavy usage, especially on weekends.
Rip rap repairs are waiting on Cedar Corp. and contractors’
estimates. Rip rap repairs are needed
below the water line along the edge of the concrete ramp and above the water
line on the north side of the ramp. In
addition, Cedar Corp. is planning the repair/realignment of the concrete ramp
panels.
During last month’s Town Board meeting, several residents of
the Cove area voiced opposition to the realignment of
a.
Status,
updated park and trail map - Mark Daun and Greg Small. Member Daun will make the final trail map
edits as discussed and will email pdf proofs to the Park Board. Member Small presented the draft engraved map
with the engraved sections highlighted with bright paint. Members of the board agreed that when the
final maps are engraved, Member Small should have the trails color-coded to
match the trail marker symbols being installed at the park.
b.
Report,
cost estimate for sand surface material at playground – Eric Starr. Member Starr contacted several sand vendors
and has found reasonable pricing to acquire sufficient sand to fill the
playground low spots and return the grade to its design height. Member Starr will work with the Town Crew to
secure the sand and have it delivered using Town equipment.
c.
Update
report, Eagle trail marking project – Greg Small. Trail marking is in progress. Vince Thao has placed trail markers
throughout the trail network, as well as posts at each trail intersection. Thao is working with Member Freund to have
the post markers labeled as discussed at the June PB meeting. Member Small is working with Thao to adjust
some trail marker locations to make them more visible to hikers on the trail.
d.
Update
report, Eagle kiosk and pavilion stain projects – Eric Starr. The kiosk has been largely completed at the
Dierke residence. Installation will
begin next week, with staining of the kiosk and the pavilion to follow.
e.
Signage
at Trail Shelter to acknowledge Connor Roe’s Eagle project – Jill Berke. Member Berke has had the sign for the
northwest kiosk engraved and will stain and install the sign within the next
few weeks.
f.
Update
report, playground equipment inspection and compliance - Jill Berke. The age appropriate sign has been completed
by Kopp Signs and will be placed at the playground shortly. The Board will need to establish a budget
item for improving the handicap access for playground equipment for the 2010
budget year.
g.
Review
and discussion, new playground equipment/installation “Requests for Proposal,”
to include Playground Committee recommendation – Schwab and Berke. A total of five (5) proposals with 3
different configurations each were received by the Board. The committee narrowed the field to two: one
by Landscape Structures representing Gerber Leisure Products, and one by
Flanagan Sales representing Little Tikes. Committee will acquire more information from
the vendors regarding their products including quality, compliance with
regulatory/industry standards, configurations, etc. The final decision regarding which proposal
to approve will be made at the August Park Board Meeting.
h.
Continued
discussion, possible options for improved hand pump and well – Greg Small. Member Small contacted the well contractor
that has been maintaining the well at Glover, Hoyer Brothers. They recommended that the hand pump be
removed, disassembled, cleaned and the replacing the pump seals. Hoyer estimated that this could be
accomplished for under $350. If this
does not solve the problems, then they would be happy to provide an estimate to
install some other type of solution for the well. Member Berke moved to spend up to $500 to
have the hand pump repaired, second by Macdonell. Motion carried unanimously. Member Small will contact Hoyer to have the
pump repaired.
i.
The
reconfigured Eagle trail north of the pavilion has been brushed out by Member
Small. Member Berke will contact Lawn
Barbers to begin mowing this segment of trail now that is cleared. Member Berke will also have Lawn Barbers to
spray the weeds in infield of the ball fields before they begin to disrupt the
surface.
a.
Discussion,
request to add bike rack – Supr. Jan Cuccia.
Town Supervisor requested the Park Board evaluate installation of a bike
rack at Pembles. The Park Board and
Constables discussed this possibility and determined that there were plenty of
locations to park bicycles along the fence and that the potential for vandalism
outweighed the need to install a bike rack at this time.
b.
Discussion,
use of chain vs rope to mark town property border. After discussion, it was felt that although a
chain marker may be more aesthetically pleasing, the current rope serves the
purpose well and should not be replaced with a chain.
10.
Review of 2009 budget, and
preliminary preparation of 2010 budget
Because of
time constraints during the July meeting, planning for the 2010 budget will be
moved to the August Board meeting, with completion by the September Board
meeting and submittal to the Town Board in early October.
11. Status, park Board terms of Park Board Member #5 (current
member Jill Berke) and Member #6 (current member, Mark Daun)
Member
Macdonell moved to recommend to Town Board to renew the terms of Member Berke
(Member # 5) and Member Daun (member #6), second by Schwab. Motion carried unanimously.
12. Consideration of Park Board candidates for Member #6
Suzanne Van
Mele has expressed interest in filling the position of Park Board Member #6, as
Member Daun has indicated he would like to resign the Board upon finding a
replacement board member. Van Mele has
completed the questionnaire and has submitted it for review by the members.
13. Discussion, acknowledgement to Randy Lau for volunteer
efforts, North Ball Field project
Member
Schwab presented potential language for a plaque to acknowledge the efforts of
the baseball organizations and Randy Lau, in particular. The Board agreed to review the language and
bring suggestions for modifications to the next board meeting.
14.
Correspondence
Phil
DuMont, representing the Gopher State Fall Baseball Leauge has requested to
reserve the ball fields for five Sundays in September and October. They will likely only need three of the
Sundays, but the final schedule has not been released by the parent
organization. Member Berke moved to
approve GSFBL reservation for the five Sundays requested, second by
Macdonell. Motion carried unanimously.
15.
Announcements
None.
Adjournment
Member Small moved to adjourn the meeting,
second by Daun. Motion unanimously
carried. The July 30, 2009 meeting of
the Town of
Next Meeting: August 25, 2009 7:00 PM at
Respectfully submitted:
Gregory L. Small
Secretary
Town of