Town of Troy

PARK BOARD MEETING

Tuesday February 24, 2009

7:00 pm, Troy Town Hall

 

Members Present:

Jill Berke, Charlie Macdonell, Mark Daun, Brian Schwab, Greg Small, Eric Starr

 

Members Absent:

Jim Freund (excused)

 

Others Present:

Vincent Thao, Eagle Scout Candidate, Sam Thao (Vincent’s father)

 

Call to Order 

Chair Berke called the February 24, 2009 meeting of the Town of Troy Park Board to order at 7:00 PM. 

 

Adoption of Agenda

Member Daun moved to adopt the agenda; member Schwab seconded the motion.  Motion was unanimously carried.

 

Approval of Minutes

The minutes of the January 27, 2009 Park Board meeting were reviewed.  Member Daun moved to approve the minutes with corrections:  Cove Ramp-Chair Berke was working on the permit envelopes, not Macdonell; member Schwab seconded the motion.  Motion unanimously carried.

 

Review of Park Revenue/Expenditures through January 31, 2009; Approval of Invoices/Impact Fees

The park revenue and expenditures through January 31, 2009 were reviewed.  Income was $30.00, expenses were $2,196.67.  Capital expenditures were $225.  Impact fees for park improvements total $81,214.00 and County Park Funds total $93,624.00.  Member Small moved to approve the income and expenditures through January 31, 2009 as tabulated by the Town Clerk.  Member Schwab seconded the motion.  Motion carried unanimously.

 

 

 

Constable/Park Ranger Report 

The Constable/Park Ranger Report was reviewed by the members.  Member Small moved to accept the Constable/Park Ranger Report as submitted.  Member Schwab seconded the motion.  Motion carried unanimously.

 

The Constables reported relatively light usage during January.  Two warnings were issued in January at the Cove Boat Ramp.

 

Discussion of Volunteer Project at Glover Park – Vincent Thao, Eagle Scout candidate

Vincent Thao, Eagle Scout Candidate from Troop 148 in Hudson, and his father, Sam Thao, were present to discuss potential Eagle Scout community service projects that the Park Board may like to have done.  Chair Berke related that several Eagle Scout projects have been done at the park recently and over the past several years.  Member Small presented potential trail marking projects covering the newly constructed trails, as well as the previously existing trails.  In addition, there are several areas of the park where buckthorn/prickly ash removal is needed.  Vincent relayed that he would be interested in working on the trail marking project.  Member Small will follow-up with the Thaos along with another Scout, Kyle Nelson, regarding potential Eagle Scout community service projects involving trail marking. 

 

 

North Glover Road Improvement Project

Continued discussion from past meetings.  Chair Berke invited Patrick Beilfuss from Cedar Corporation to discuss potential grant funding opportunities and grant proposal preparation options.  However, Cedar could not attend the February meeting due to scheduling conflicts.  Cedar is planning to attend the next board meeting in March.  Beilfuss indicated that there are two grant programs available through the Wisconsin Department of Transportation that may be appropriate for this project.  Further discussion regarding these and potentially other programs will be presented at the March 2009 meeting.  Member Starr has made initial contacts with community members that were involved with the 1999 grant proposal effort for the southern portion of Glover Road.  Member Daun will scan/forward the Wisconsin Dept. of Transportation (WisDOT) Statewide Multi-Modal Improvement Program (SMIP); 1999-2001 Project Application Form for the Statewide Transportation Enhancements Program (STEP), and Surface Transportation Discretionary Program (STP-D) as submitted by the town in April, 1998, to park board members. Further discussions are planned for the next few weeks.  Chair Berke will make contact with the St. Croix County Parks Director and St. Croix County Highway Department regarding potential grant opportunities, collaboration opportunities, etc.

 

 

Park & Recreation Reports

Cove Boat Ramp

  1. Usage Report: 

Very little use.

 

  1. Status of handout for boat ramp users: 

Member Macdonell has been working with the Town Clerk to prepare a brief hand out covering ramp use rules.  The hand out is nearly complete, and specific language details are being worked out.

 

  1. Status of boat launch daily permit envelopes: 

Chair Berke has been working with the Town Clerk to revise the boat ramp permit envelopes.  The revisions suggested at the January 2009 Board meeting have been incorporated into the new envelope design.  The printer is working on setting up the layout and the Town has not yet received the pre-print proofs.  In the past, approximately 450-500 envelopes have been used each boating season.  The current inventory includes approximately 160 envelopes.  By ordering 750 envelopes at a cost of $283, we should have enough envelopes for this boating season and next.  Chair Berke will continue working on completing this task.

 

 

Glover Park

A.     Status of agreement for long term use with ball teams – Macdonell

Development of the agreement is progressing and is being worked on by member Macdonell and the town attorney; progress is slowly being made. 

 

B.    Review letters of request for 2009 ball field use –

Letters of request have been received from both the Hudson Boosters and the River Falls baseball programs.  Hudson has requested weeknights beginning April 15 through the end of October 2009 and River Falls has requested weeknights April through the end of September 2009.  These dates are different from the dates proposed in their proposal to the Park Board to construct the ball fields (the original dates proposed were April 1 – July 31, Monday – Friday;  4 pm – park closing).  The reservation fee has been received from the River Falls group, but not the Hudson group, yet.  Member Macdonell moved to approve the use applications for the original dates of April 1 through July 31, pending receipt of the deposit from Hudson Boosters.  Motion seconded by Starr.  Motion carried unanimously.

  

C.    Status of ball field construction project – Schwab/Macdonell

Members Schwab and Macdonell are planning to meet with the baseball organizations in March to organize the remaining construction tasks including installation of dugout benches, installation of viewer bleachers, removable outfield fence, and a storage shed.  In addition, final grading of the infield for the new ball field remains to be completed.  Nothing will be started until the ground thaws.

 

D.    Establish date for completion of trail sign at northwest information kiosk – Daun

Member Daun has obtained a sheet of birch plywood and hopes to have the draft map laser engraved in late February or March and will bring the draft map to the next Park Board meeting.

 

E.     Discussion of Eagle Scout project  – trail marking project opportunity – Small

Discussion was had regarding the potential Eagle Scout project for Vincent Thao and another Scout, Kyle Nelson.  Member Small will follow up with Thao and Nelson regarding the trail marking projects and how they should be planned.  Discussion will be presented at the March Park Board meeting regarding progress.

 

F.     Removal of buckthorn and fallen trees – Berke for Freund

Member Freund has been working with the Town crew on removal of the brush from the recent buckthorn removal projects.  A progress report will be presented at the March Park Board meeting.

 

G.    Status of planned meetings with ball team representatives – Schwab

Member Schwab working on setting up meetings with the programs.

 

 

H.    Consider Playground Equipment – Schwab

The existing playground equipment was installed circa 1995.  Member Schwab will contact a playground specialist to inspect the existing equipment to see if it meets existing standards, develop alternative expansion options, etc. to see what might be possible given the planned funding level of approximately $20,000 for 2009.  In addition, Schwab will contact playground equipment vendors to begin discussions regarding potential playground equipment acquisitions.

 

 

Pemble’s Access

  1. Updates:  No activity.  Facility is closed for the season.
  2. Signage – Berke

No progress has been made regarding updated hours signage pending final Town Board approval of the revised Town Ordinance for the park hours.

 

Committee Reports

None.

 

Correspondence

The Park Board received a grant guidelines booklet from the Wisconsin Department of Natural Resources for the 2009 grant cycle.

 

Announcements

None.

 

Adjournment

Member Schwab moved to adjourn the meeting, seconded by member Macdonell.  Motion unanimously carried.  The February 24, 2009 meeting of the Town of Troy Park Board was adjourned at 9:05 PM.

 

Next Meeting:  March 24, 2009, 7:00 PM at Troy Town Hall

 

Respectfully submitted:

 

Gregory L. Small

Secretary

Town of Troy Park Board