TOWN OF
PARK BOARD MEETING
MINUTES
Tuesday August 25, 2009
7:00 pm, Town Hall, Town of
|
Members Present: |
Jill Berke, Charlie
Macdonell, Jim Freund, Mark Daun, Greg Small, Brian Schwab, Eric Starr |
|
Members Absent: |
none |
|
Others Present: |
Mel Hermansen, Constable |
Call to Order
Chair Berke
called the meeting of the Town of
1.
Adoption of Agenda
Member Schwab moved to adopt the agenda; second by Freund. Motion was unanimously carried
2.
Approval of Minutes
The minutes of the July 30, 2008 Park Board meeting were
reviewed. Member Schwab moved to approve
the minutes; second by Macdonell. Motion
unanimously carried.
3.
Recommendation to fill vacancy, Park
Board member #6
Candidate Suzanne Van Mele was present at the July 30, 2009
meeting of the Park Board. Chair Berke
summarized VanMele’s candidate questionnaire.
Chair Berke moved to recommend to the Town Board to appoint Suzanne VanMele
to Park Board Member #6, second by Small.
Motion Carried unanimously. Town
Board will meet September 10, 2009.
Assuming approval by the Town Board, VanMele’s term will begin September
10, 2009, and current Member #6’s (Mark Daun) term will end September 10, 2009.
4.
Status, confirmation of Park Board member #5 (Berke) – Reappointment
by Town Board
The Town Board reappointed Member Berke to the Park Board at
their August 2009 meeting.
5.
Budget Review of Park
Revenue/Expenditures for August; Approval of any Invoices
The park revenue and expenditures, through August 2009, as
prepared by the Town Clerk and Member Macdonell, were reviewed. Income in August was $1,199.05, and income to
date was $6,918.10; expenses during August were $3,697.22, and expenses to date
were $18,335.41. Capital expenditures in
August were $3,715.87 and to date were $25,268.57. Member Freund moved to approve the income and
expenditures through August 2009 as tabulated by the Town Clerk, second by
Member Daun. Motion carried unanimously.
6.
Report of Park Impact Fees:
Impact fees available were $84,388.72
and County Park Funds were $94,461.50.
7.
Review Constable Report – Mel Hermansen, Town Constable
¨ Consumption of alcoholic beverages
at Pembles has decreased since the increased frequency of Sherriff’s patrols
were instituted.
¨ Gate at Pembles has been reinforced
by the Town Crew, since then there has been no further evidence of tampering
with the gate.
¨ There are several trees down on the
Bluff Trail and Oak Trail.
Constables/Ranger will begin to walk the entire trail network weekly and
note trail maintenance issues.
¨ The door latch to the men’s restroom
at Glover needs to be repaired. It often
does not remain closed.
¨ Constables/Ranger recommend
installation of padlocks on the trail kiosks to prevent theft of the laser
engraved trail maps.
¨ Overall, parks have been relatively
quiet this summer.
Enforcement Action Summary:
|
July 2009 |
Pemble’s
Access |
Cove Boat
Ramp |
|
Totals |
|
Citations
Issued: |
1 |
6 |
0 |
7 |
|
Warnings
Issued: |
1 |
5 |
0 |
6 |
8.
Park & Recreation Reports
¨ Ramp activity has been somewhat
slower than typical, possibly due to cooler weather than usual.
¨ There have been some issues with
boaters power launching and power trailering.
Both of these activities are prohibited because they cause rutting
within the riverbottom at the end of the concrete ramp sections.
¨ Member Macdonell obtained pricing
for additional parking signs for the ramp indicating that parking is by permit
only. This additional signage will be
approximately $150.00, within the signage budget for the Cove. Macdonell will acquire the signs and get them
installed.
a.
Project
Contract Award, new playground equipment
Two vendors submitted proposals that
appeared to provide the most value for the Town, while meeting the criteria set
forth within the bid specification.
These were Flanagan Sales, Inc., of
Chair Berke moved to accept the
Gerber Leisure option A (for $19,965), second by member Small. Motion failed, 3 votes for, 4 votes against.
Member Schwab moved to accept the
Flannagan Sales option A (for $21,050), second by member Daun. Motion carried, 5 votes for, 2 votes against.
|
Vendor |
Brand Represented |
Proposal Option |
Equipment |
Proposed Price |
|
Flannagan Sales |
Little Tykes |
A |
Matrix net, track slide, climbing wheels with turn,
balance beam |
$21,050 |
|
B |
Matrix net, track slide, climbing wheels with no turn |
$19,700 |
||
|
Gerber Leisure Products |
Landscape Structures |
A |
Space net, track slide, gyro twister |
$19,965 |
|
B |
Space net, track slide, see saw |
$19,961 |
Member Schwab will contact Flannagan
Sales, award the project and schedule installation. The bid specification documents require an
installation completion date of November 1, 2009. In addition, member Schwab will notify the
other proposers of the award and thank them for their proposals.
b.
Status,
updated park and trail map
Member Daun presented the first of the final laser engraved
maps for Board review. The map was
engraved on birch plywood that had been sanded, stained, and sealed with a
lacquer. The remaining two maps will be
engraved on the same material. Discussion
during the July 2009 meeting included evaluating the need to color-highlight
each trail segment by painting the engraved groove. Upon review of the full scale, laser engraved
map, it was decided that painting the trail segments would not be likely to
provide any value to the map. However,
small pieces of the trail marking film will be adhered to the maps when
completed.
c.
Update
Report, Eagle project – Trail marking
Member Small has been working with
Vince Thao to get the trail markers and intersection posts completed. There are several areas where trail markers
need to be repositioned or additional markers installed. The printing of the intersection markers is
anticipated to be completed in September.
d.
Update
report, Eagle kiosk and pavilion stain projects
Chair Berke reported that the pavilion
staining project has been completed. Two
coats of stain were applied.
Installation and staining of the new trail kiosk has also been
completed. Unused stain has been
returned to the Town Shop where it will be kept for touch-up needs.
e.
Status
Report hand pump and well
Member Small has contacted Hoyer
Brothers well contractor regarding repair of the hand pump. Hoyer is scheduled to work on the pump on
Thursday, August 27, 2009.
Activity Report
¨
Consumption
of alcoholic beverages at Pembles has decreased since the increased frequency
of Sherriff’s patrols were instituted.
¨
Gate
at Pembles has been reinforced by the Town Crew, since then there has been no
further evidence of tampering with the gate.
¨
Overall
use at Pembles appears to be lower than last summer, likely due to cooler than
normal temperatures this summer.
10.
Review of 2009 budget
The 2009 budget was reviewed in detail using the spreadsheet
prepared and maintained by member Macdonell.
Parks spending for 2009 are on budget.
11.
Preparation of 2010 budget
Member Macdonell has prepared a draft budget spreadsheet for
2010. This was presented and discussed
by the Board. Board members will review
the draft budget on their own and any suggested changes will be discussed in
detail at the September 2009 Park Board meeting. The final budget for 2010 will be completed
at the September 2009 board meeting to be subsequently submitted to the Town
Board for review and incorporation into the overall Town budget.
12.
Correspondence
None
13.
Announcements
Potential agenda items for the September 2009 Board meeting
include:
¨
Glover
park closure during the 2009
¨
Eagle
Scout service project completion presentation
¨
Rip
rap at Cove Boat Ramp
¨
Potential
Troy Parks brochure
Adjournment
Member Freund
moved to adjourn the meeting, second by Daun.
Motion unanimously carried. The August
25, 2009 meeting of the Town of
Next Meeting: September 22, 2009 7:00 PM at
Respectfully Submitted:
Gregory L. Small
Secretary
Town of